By default, all users have access to all accounts, which implies that a user has access to each of the accounts in the Set of Books i.e., General Ledger Accounts (Income and Expense Accounts, Capital, Assets and Liabilities Accounts), Bank Accounts, Tax Accounts, Debtor Accounts and Creditor Accounts.

When accessing the option to block accounts, all the accounts in the Set of Books are listed. Should you wish to restrict or block access to specific accounts, simply deselect (remove the tick) from each of the accounts you wish to block access for a user. The user will then not be able to process any transactions to the blocked or restricted accounts.

In addition to this access control feature, you may also allow or restrict a user from Posting Batches and / or Updating Documents to the Ledger, to enter transactions in Batches (Journals) or to create and edit Documents (Invoices, Purchases, Credit Notes and Supplier Returns). If you allow a user to enter transactions in Batches (Journals), you may restrict a user from accessing and processing transactions in batches (journals). For example, if you have a Petty Cashier, you may allow that person to only access the Petty Cash Payments Journal. The Petty Cashier will then only have access to process transactions in the Petty Cash Journal.

To Set the Accounts Access Options for a User:

1. Click on the Setup→System Parameters→Access Control menu option, if the Access Control screen is not already displayed.
   - Keyboard Access: Press the Alt+S+S+A keys on your keyboard, if the Access Control screen is not already displayed.
2. On the Access Control screen, click on the Batches Access tab.
   
   
3. Make sure that the correct User is selected, or click on the User icon, for which you need to restrict or allow access to Batches or Accounts.
4. Remove the tick to restrict the selected user or place a tick in the field to allow access to the batches (journals). (You may press the Spacebar on your keyboard to select or deselect an option).
5. Click on the Select Accounts to Block button. The Accounts Select screen is displayed:
   
   
6. Select - place a tick to restrict the selected user or remove a tick in the field to allow access to accounts. (You may press the Spacebar on your keyboard to select or deselect an option).
7. Click on the OK button to save the selection or changes.
8. Click on the Apply button. TurboCASH will display the following confirmation message:
   
   
9. Click on the Yes button to save the changes for this user. If you click on the No button, no changes will be saved for the selected user.
10. Select the next available user to restrict or allow access to batches and / or accounts, if necessary.
11. Click on the Standard Security tab, Reports Access tab, Other tab, and / or Replication tab to set the access levels for each selected user.
    1. Standard Security - Allow or restrict a user to System Setup (Preferences and System Parameters), Global Processes (Clear / Reset a Set of Books, Do Year End, Transfer Transactions, and to Update the Server) and doing a Bank Reconciliation.
    2. Reports Access - Allow or restrict a user to print or view Creditor Reports, Debtor Reports, General Ledger Reports, Stock Reports or User Reports.
    3. Others - Allow or restrict the user from access to create, edit or delete master files, such as General Ledger Accounts, Debtor Accounts, Creditor Accounts, Bank Accounts and / or Stock Items, set the mode for the user and link the user to a salesperson. You may select to restrict the selected user from updating (posting) documents to the ledger and/or set customised limitations for each user.
    4. Replication - Allow or restrict the user from access to replicate data to and from a remote computer (upload or download data in batches and / or documents).
12. Once finished, click on the Close button to exit the Access Control screen.

1. If any user tries to access a batch type or journal type for which access has been disabled, the following message is displayed:
   
   
2. Click on the OK button. You may then have to -
   1. Select the correct batch (journal), if the incorrect batch had been selected.
   2. Contact your System Administrator to allow access to this batch (journal).