This option allows you to create, delete an existing batch type or edit / change the name of an existing batch type in which you wish to enter, post (update) your transactions to the ledger. It is recommended that you change the name of the Receipts Journal and Payments Journal, which was included in the Set of Books when you created the Set of Books, to match the name of your primary Bank Account (current account) which your business will be using. This will help you to identify the batch types for the Receipts and Payments Journals from any other, which you may create at a later stage.

Batch Types or Journal Types are the books of prime entry for the auxiliary journals. A business may generate thousands of transactions in the normal course of its business activities. By using the various Batch Types, you will be able to quickly enter and update the transactions of a similar nature to the ledger at one time.

TurboCASH has a Sales Journal, Purchase Journal, Receipts Journal, Payments Journal, General Journal and Petty Cash Journal as standard options. You may, according to your specific needs identify additional batch types to capture and enter your data. For example, you may decide to enter all your payroll transactions and depreciation transactions into separate batches. You can create any additional Batch Type by adding it to this list. If you have more than one Bank Account, you DO need to create a payments and receipts Batch Type for each of the other bank accounts.

You may also set or define the defaults for each of the Batch Types to reduce possible errors when entering transactions. For example, you may set the Sales Journal to enter only debit amounts when entering Invoices, and when you enter Credit notes, you may set it to enter only credit amounts. Once conversant with the program and accounting principles in general, you may set the Sales Journal to allow both debit and credit amounts. You may also decide to have a separate batch type for your Credit Notes. Further you may set a specific contra account for each batch type, to increment reference numbers, to repeat the details of transactions, to consolidate balancing, to enter amounts inclusive or exclusive of VAT/GST/Sales Tax, etc. You only need to set the defaults for a batch once, but remember, you may have to change it if your requirements change.

The more Batch Types you select and implement, the more efficient the reporting mechanisms you will have in place. For example, if you have fixed assets, you may wish to see which transactions you have entered in your Set of Books, relating to the depreciation of fixed assets. You may wish to create a Depreciation Journal as a Batch Type where you will enter all transactions relating to depreciation. The same applies for other cases where you have substantial personnel related expenditure, or receive information relating to the salary expenses, employers contributions, deductions, net salaries, managing reconciliation and payments of Tax, other deductions, etc. If you have not implemented sufficient Batch Types, you may at any time implement additional Batch Types to accommodate your future reporting requirements.