Documents are source documents, containing the details of transactions with your customers (debtors) or suppliers (creditors) from your stock item code file.

TurboCASH generates these documents, which means that you do not have to write out a physical Invoice, Credit Note, Quote, Purchase document, Supplier Returns document or an Order. These source documents are usually handed or sent to the debtors (customers) or creditors (suppliers). TurboCASH also stores these documents in the Set of Books. You may also at any time print these documents, provided that the documents have not been deleted.

- Documents may only be generated or processed in TurboCASH if you are trading in stock items or selling services from codes created on the Edit→Stock Items menu option.

Before you may generate documents for your debtors (customers) or your creditors (suppliers), you need to check or create the following:

1. Setup→System→Parameters menu:
   1. Create a Batch Type for the Cost of Sales Journal.
   2. Stock Information.
   3. Documents.
2. Edit menu:
   1. Create General Ledger (Sales, Cost of Sales, and Stock Control Accounts)
   2. Create Debtor Accounts - Should you need to generate Invoices for cash customers from the stock code file, you also need to create a cash sales account.
   3. Create Creditor Accounts.
   4. Create Stock Items - You may need to create a service stock item if you wish to invoice labour, or consulting fees, with your stock items on the same Invoice.
3. Input menu:
   1. If you had stock items on a previous accounting system, you need to take-on your opening stock items (cost and quantities) in the Input→Adjust Stock (Take-on) menu option.
      - Once your settings are correct and your accounts have been created, you may start to process or generate documents.

The documents for creditors (suppliers) are as follows:

1. Orders - TurboCASH will generate or process Orders for your stock items for a specified creditor (supplier). An Order is only a document that is placed with a creditor (supplier) to indicate that product(s) or stock item(s) at specified quantities and prices should be delivered.
   
   These Orders will not affect the stock items at hand and do not generate transactions. However, when a creditor (supplier) delivers the goods, the Order may then be confirmed and converted to a Purchase document.
2. Purchases - Purchase documents should match the Invoices received from creditors (suppliers). When a creditor (supplier) delivers goods or services to you, you may generate a Purchase document, which can be printed and handed or sent to the creditor (supplier).
   
   TurboCASH will then, once you update (post) the Purchase document to the ledger, update all the accounts, stock quantities and values, etc.
3. Supplier Returns - When a Purchase document for a creditor (supplier) has been incorrectly processed or some goods are returned to the creditor (supplier), you may generate or process a Supplier Returns document to the creditor (supplier).
   - If a Purchase document is not yet posted or updated to the ledger, you may edit the Purchase document. Once a Purchase document has been posted or updated with the incorrect transactions, you need to issue a Supplier Returns document to correct the incorrect transactions.
   
   TurboCASH will then, once you update (post) the Supplier Returns document to the ledger, update all the accounts, stock quantities and values, etc. (exactly the opposite effect as that of a Purchase document).

The documents for debtors (customers) are as follows:

1. Quotes - TurboCASH will generate or process Quotes for your stock items for a specified debtor (customer). A Quote is only a document indicating that you may offer a product(s) or stock item(s) at specified quantities and prices.
   
   These Quotes will not affect the stock items at hand and do not generate transactions. However, when a debtor (customer) accepts a Quote, the Quote may then be confirmed and converted to an Invoice.
2. Invoices - When a debtor (customer) purchases goods or services from you, you need to generate an Invoice, which can then be printed and handed, or sent to the debtor (customer).
   
   TurboCASH will then, once you update (post) the Invoice to the ledger, update all the accounts, stock quantities and values, etc.
3. Credit Notes - When a debtor (customer) has been incorrectly invoiced or returns some goods (that have already been invoiced), you may generate or process a Credit Note to the debtor (customer).
   - If an Invoice is not yet posted or updated to the ledger, you may edit the Invoice. Once an Invoice has been posted or updated with the incorrect transactions, you need to issue a Credit Note to correct the incorrect transactions.
   
   TurboCASH will then, once you update (post) the Credit Note to the ledger, update all the accounts, stock quantities and values, etc. (exactly the opposite effect as that of Invoices).
4. Delivery Notes - You can print a Delivery Note to ship the invoiced stock items. Debtors (customers) usually receive the Delivery Note first before they receive the Invoice. A Delivery Note contains basically the same information as on the Invoice, but no amounts will be displayed on the Delivery Note.
   
   The debtors (customers) usually sign the Delivery Notes to acknowledge that they have received the goods. Delivery Notes are supporting documents to Invoices.
5. Repeating Invoices - If you have Invoices, which are of a repetitive nature, you may select an Invoice or a range of Invoices from the Invoice History on the Edit→Repeating Invoices menu option and generate Invoices. TurboCASH will create new Invoices with all the transaction details to the debtor accounts. You may then edit these Invoices and update (post) them to the ledger.
   - You may also schedule repeating Invoices as an event on the Input→Calendar menu option. Repeating Invoices may also be generated from Quotes.