This option allows you to set up your debtor or customer documents (Invoices, Credit Notes and Quotes) and your creditor or supplier documents (Purchases, Orders and Supplier Returns). The Documents Setup should only be done if you are trading in stock items or services set up in your stock item code file.

Before you can start generating documents in TurboCASH, you need to set up the Documents. If you have converted the data from an earlier version of TurboCASH or Pastel version 5.2, the document details should have been converted automatically, and only needs to be checked.

- Check and set the document numbers, batches, headings and messages before you start processing any documents. You should also see that your document headings display correctly according to your countries Tax legislation, if you are registered for VAT/GST/Sales Tax.

If you have created more than one user in the Setup→System Parameters→Access Control menu option, you may select to use general numbers for the users and select the default user. This will enable document numbers to be generated by each user.

To Setup Documents:

1. Click on the Setup→System Parameters→Documents menu option.
   - Keyboard Access: Press the Alt+S+S+D keys on your keyboard.
   The Documents Setup screen is displayed:
   
   
2. Select each of the following documents to check or amend the document numbers, batch types (except in the case of Orders and Quotes), select the paper type, change the headings, if necessary, and to enter the messages you wish to be displayed on the documents:
   1. Debtor (Customer) Documents:
      1. Invoices will record the sales transactions with your debtors from your stock code file. This source document will, once updated (posted) to the ledger, record the sales, cost of sales transactions in the general ledger and update the debtor’s ledger.
      2. Credit Notes will record the sales returns received from your debtors (customers) from your stock code file. This source document will, once updated (posted) to the ledger, reverse the entries or part of the transactions issued and posted on the Invoice.
      3. Quotes will record the promise to sell specified goods or stock items at certain prices and quantities, if the debtor or customer accepts the quote within a specified period.
         Once a quote is accepted, it can be confirmed and converted to an Invoice. Quotes cannot be updated (posted) to the ledger.
   2. Creditor (Supplier) Documents:
      1. Purchase documents (Goods Received Notes) will record all the purchase transactions with your creditors or suppliers from your stock code file. This source document will, once updated (posted) to the ledger, record the purchases in the stock ledger, the stock control account in the general ledger and the creditors account in the creditor’s ledger.
      2. Supplier Returns documents will record the purchase returns returned to your creditors (suppliers) from your stock code file. This source document will, once updated (posted) to the ledger, reverse the entries or part of the transactions issued and posted on the Purchase document (Goods Received Note).
      3. Orders will record the stock items or goods, which are ordered from a creditor or supplier.
         Once an order is fulfilled, i.e. the stock items or goods are received, the order can be confirmed and converted to a Purchase document (Goods Received Note). Orders cannot be updated (posted) to the ledger.

- If you are registered as a company, close corporation, non-profit organisation, non-governmental organisation, etc. or any other organisation, which requires that your business or organisation registration number be displayed on all documentation, etc. in terms of any legislation, you need to enter that registration number in the Address screen - Company Reg. No. field of the Setup→System Parameters→Company Info menu option before processing any documents.

- If you are registered as a VAT/GST/Sales Tax vendor, you need to enter the Tax (VAT/GST/Sales Tax) registration number in the Address screen - Tax Reg. No. field of the Setup→System Parameters→Company Info menu option before processing any documents.