TurboCASH provides this useful feature to generate transactions for those debtor accounts, which have a charge amount entered in the Edit→Accounts→Debtor (Accounting Information tab) menu option.

When this charge amount is generated and once the batch has been posted, the debtors accounts will be increased (debited) and the selected contra account (e.g. income account) will also be increased (credited).

To Generate Multiple Transactions for Debtors with Charge Amounts:

1. Click on the Batch Entry icon, or click on the Input→Batch Entry menu option.
   - Keyboard Access: Press the F2 key on your keyboard. Alternatively, press the Alt+I+B keys on your keyboard.
   The Batch Type Selection screen will be displayed.
2. Select the Batch Type (except Payment and Receipt Journals, which is linked to Bank Accounts).
3. Click on the Open button. The Batch Entry Transaction screen for the selected Batch Type is displayed:
   
   
4. Click on the F9: Process icon, or press the F9 key on your keyboard.
   The Process the batch options screen is displayed:
   
   
5. Select the Generate Multiple Transactions option, and click on the OK button. The Generate Multiple Transactions screen will be displayed.
6. Select the Debtors with charge amount option, and the screen will change to reflect the options for this option:
   
   
7. Select and enter the following:
   1. Date for Transactions - Enter or select the date for which the transactions should be generated.
   2. Contra Account - Select the account to be credited with the generated transactions. This account may be an Income or Sales account, or any other account you specify.
   3. Description - Change “Description” with any description to suit your requirements.
      - The description must be useful to your debtors, since it will be displayed on Debtor Statements.
      
      
8. Click on the OK button. The Generate Multiple Transactions screen will automatically be closed, and the transactions for the Debtors will be imported into the selected batch. An example is as follows:
   
   
9. Check the transactions and, if necessary, change the descriptions, etc.
10. Click on the F5: Balance icon, or press the F5 key on your keyboard, to balance the batch.
11. Click on the F9: Process icon, or press the F9 key on your keyboard, to change the alias (batch name).
    - This will help you if you wish to identify a specific batch to generate a batch type report, or if you wish to export posted batches to a file.
    
    
12. Click on the F8: List icon, or press the F8 key on your keyboard, to list the batch.
    - It is a good idea to list the batch, and check the entries on the batch thoroughly. If there are any errors, you may edit the batch, before posting the batch.
    
    
13. Click on the F6: Post icon, or press the F6 key on your keyboard, to post the batch.

After posting the transaction, the T-Account View of the transactions should reflect as follows:

1. Debtors Ledger:
   
   The Debtors Account is debited with the charge amount, which the Debtor needs to pay.
2. Expenses (Contra Account}:
   
   The Contra Account (e.g. Other Sales - Income) is credited with the Amount charged to the Debtor’s Account.

- Debits - Debtor’s Ledger = Credits - Contra Account (Income)