If you are trading in Stock Items or if you are selling services from your Stock Item code file, TurboCASH will generate the necessary source documents, which you may hand to your debtors (customers) or to your creditors (suppliers). If you generate documents, these documents are source documents which your debtors or creditors will use to record the transactions in their books.

These documents will, when you update them to the ledger, generate the necessary transactions in your ledger. In this case, it is not necessary to issue hand-written source documents, which usually are pre-printed. The following documents are available:

1. For debtors (customers) - Quotes, Invoices and Credit Notes. Point-of-Sale Invoices are available if you wish to use a Point-of-Sale system.
2. For creditors (suppliers) - Orders, Purchases and Supplier Returns.

Before you generate documents in TurboCASH, you may need to first set up the following defaults and records:

• Setup→Documents
• Setup→Stock Information
• Setup→Salespersons
• Setup→Point-of-Sale - (if you wish to use a Point-of-Sale system)
• Edit→Stock Items - (create and edit your stock items or create a service stock item (e.g. labour)

To Access the Input - Documents Menu:

1. Click on the Input→Documents menu option.
   - Keyboard Access: Press the Alt+I+D keys on your keyboard.
   A list of the available documents and options is displayed:
   
   - The available shortcut keys to access the options from your keyboard are indicated next to the menu option.
2. Select any of the following options:
   1. Debtor (customer) documents:
      1. Quotations - You may need to issue quotes to your debtors or customers in which you agree to sell a product or stock item at specific quantities and prices if they accept the quote within an agreed period (e.g. within 7 days or within 14 days). When a quote is accepted, the quote needs to be confirmed and converted to an invoice.
      2. Invoices - You may issue an invoice, which is the source document, documenting the sales transaction. Once you have updated (posted) an invoice to the ledger, it will automatically write up the sales journal for you.
         You may also print delivery notes, which may be signed by the debtor or customer once the goods are received.
      3. Credit Notes - You may need to issue a credit note to adjust an invoice or to cancel a transaction or all the transactions on an invoice. Once you have updated (posted) a credit note to the ledger, it will automatically write up the sales journal or sales returns journal for you. The transactions would be exactly the opposite than those transactions as when Invoices are updated (posted) to the ledger.
      4. Point-of-Sale Invoices - If you are using a Point-of-Sale system, a Point-of-Sale Invoice or till slip will be generated for your debtors (customers).
   2. Creditor (supplier) documents:
      1. Orders - You may need to place an order with your creditors or suppliers for your stock items. Once you receive the goods or stock items, you need to check that the goods or stock items are received in the correct quantities, quality and prices. When the order is accepted, the order needs to be confirmed and converted to a purchase document.
      2. Purchases - You may issue a purchase document, which is the source document, documenting the purchases transaction. Once you have updated (posted) a purchase document to the ledger, it will automatically write up the purchase journal for you.
      3. Supplier Returns - You may need to issue a supplier returns document to adjust a purchase document or to cancel a transaction or all the transactions on a purchase document. Once you have updated (posted) a supplier returns document to the ledger, it will automatically write up the purchase journal or purchase returns journal for you. The transactions would be exactly the opposite than those transactions as when purchase documents are updated (posted) to the ledger.
   3. Confirm -
      1. Quotes - Once a debtor or customer has accepted a quote, you need to confirm the quote and convert the quote to an invoice.
      2. Orders - Once a creditor or supplier has fulfilled an order, you need to confirm the order and convert the order to a purchase document.
   4. Print - You may print the documents when you generate them or you may print these documents at any later stage. Documents may be printed whether they have been updated to the ledger or not or whether they have already been printed or not, provided that the selected document is not deleted.

- You may also access any of these documents in the following two options:

1. Click on the Invoice icon or press the Spacebar key on your keyboard. The Document Selection screen will be displayed.
   
   Click on the drop-down arrow and select the document, which you wish to generate or process, (if it is a document another than the displayed document type).
   The Document Selection screen will change to reflect the selected document.
   OR
   
2. You may also select the document from the down arrow next to the Invoice icon.
   
   

- Once documents have been generated, the documents may be edited, if necessary, and then the Invoices and Credit Notes for your debtors (customers) and the Purchase and Supplier Returns documents for your creditors (suppliers) may be updated (posted) to the ledger.