... using the Creditors lookup facility.
The information for each Creditor will be displayed on Reports,
Documents Remittance Advices, etc. You only need to change this
information if the details...
Delete Tax Accounts
You need to use this option whenever you wish to delete an existing Tax Account. TurboCASH
will not allow you to delete Tax Accounts which have Sub-accounts or
any balances
Create and Edit Tax Accounts
You need to use this option whenever you wish to create a new Tax
account or Tax code for VAT/GST/Sales Tax (Output Tax as well as Input
Tax). You may also change
...T/GST/Sales Tax vendor in future, you
need to use Tax Accounts to process your transactions in batches and
documents.
If you are registered as VAT/GST/Sales Tax vendor at your local Tax
Offi...
Delete Bank Accounts
This option allows you to permanently delete a bank account from a Set of Books.
To Delete a Bank Account:
Click on the Edit→Accounts→Bank Acco
Create and Edit Bank Accounts
This option is used whenever you wish to create a new Bank Account,
change the descriptions of an existing Bank Account, or to delete an
existing Bank account.
Bank Accounts
TurboCASH
allows you to create up to 10 bank accounts. Each Bank account is a
Cashbook which consists of a Receipts and Payments journal. Each of the
Bank Accounts must have a u
Delete General Ledger Accounts
You may delete an existing General Ledger Account if the Account
does not have any balances. Each of these General Ledger Accounts are
either an Income or Expen
Create New Accounts from Batch Entry Screens
TurboCASH
allows you to create a new Account Type (General Ledger, Debtors,
Creditors, Bank Account and Tax Account) if an invalid or non-existing
Create and Edit General Ledger Sub-Accounts
In addition to the 999 Chart of Account numbers, you may also create up
to 999 Sub-accounts. The Sub-accounts are used to divide an Account
into fur
Create and Edit General Ledger Accounts
You will be using this option whenever you need to create a new
General Ledger Account, change the descriptions of an existing account,
or to delete an
General Ledger Accounts
General Ledger Accounts are maintained on the Edit→Accounts→General Ledger menu option, on which you may need to:
Create and Edit General Ledger A
Plan and Create the Chart of Accounts
- If you have converted a Set of Books from a previous version of TurboCASH
or Pastel version 5.2, your Chart of Accounts will be automatically
converted
Introduction to Master Files
Master files are those files that you create, edit and delete in a
Set of Books. Once master files are created, you only need to select
these master files using th
...mation regarding the company and to set defaults for the company.
F6
Invoices
Input - Documents - Invoices - Enter
The Invoicing screen will be displayed, from which you ma...
Import Debtors / Creditors
This option will allow you to import data for Debtors or Creditors from a valid file format into an existing Set of Books.
To be able to import the data for Debt
Import Accounts
This option will allow you to import data for Account records from
a valid file format into an existing Set of Books. To be able to import
the data for Account records, you nee
Import Stock Items
This option will allow you to import data for Stock Items from a
valid file format into an existing Set of Books. To be able to import
the data for Stock Items, you need to
Import Documents
This option will allow you to import data for Documents from a
valid file format into an existing Set of Books. To be able to import
the data for Documents, you need to have
Import Data
The TurboCASH
Data Import Wizard will allow you to import data for Documents, Stock
Item records, Debtor and Creditor records and Accounts from a valid
file format into an existin
View Exported Stock Data in a Spreadsheet File
The Stock Item records, or data, are saved in a Spreadsheet file when the data is exported in the Tools→Export menu option on the Stock tab, a
View Exported Stock Data in a XML File
The Stock Item records, or data, are saved in a XML (Extended Mark-up Language) file when the data is exported in the Tools→Export menu option on the
Export Data Stock
This facility is additional to the powerful Report Export facility in which all reports for Stock items in TurboCASH
may be exported, and saved in any available format on your
View Exported Documents Data in Spreadsheet Files
The Document records, or data, are saved in a Spreadsheet file when the data is exported in the Tools→Export menu option on the Documents t
View Exported Documents Data in XML Files
The Document records, or data, are saved in a XML (Extended Mark-up Language) file when the data is exported in the Tools→Export menu option on the
Export Data Documents
This facility is additional to the powerful Report Export facility in which all reports in TurboCASH may be exported, and saved in any available format on your system, such
View Exported Posted Batches Data in a TXF File
The Posted Batches records, or data, are saved in the TXF (TurboCASH Exchange File) file when the data is exported in the Tools→Export menu o
View Exported Posted Batches Data in a Spreadsheet File
The Posted Batches records, or data, are saved in a Spreadsheet file when the data is exported in the Tools→Export menu option on the
View Exported Posted Batches Data in a XML File
The Posted Batches records, or data, are saved in a XML (Extended Mark-up Language) file when the data is exported in the Tools→Export menu o
Export Data Posted Batches
This facility allows you to select a posted batch, and to create an
export file containing all the posted transactions which was posted
(updated) to the ledger. Tur
Export Data Creditors
This facility is additional to the powerful Report Export facility in which all reports in TurboCASH may be exported, and saved in any available format on your system, such
View Exported Accounts Data in Spreadsheets
The General Ledger Accounts records, or data, are saved in a Spreadsheet file when the data is exported in the Tools→Export menu option on the Ac
View Exported Accounts Data in XML File
The General Ledger Accounts records, or data, are saved in a XML (Extended Mark-up Language) file when the data is exported in the Tools→Export menu
Export Data Accounts
This facility is additional to the powerful Report Export facility in which all reports in TurboCASH may be exported, and saved in any available format on your system, such
...Processing (Text), Spreadsheets, etc.
Using this facility, you may also export certain data regarding
documents, Debtors, Creditors, Accounts and Stock in an open Set of
Books to XML Database ...
...ts journal or any other batch for which you have entered a debit transaction.
Update (post) documents, if you
generate a supplier returns document for a Creditor (Supplier) account
...
...→Update Ledger (Batches) menu option - Select the Suppress Open Item field.
Processing Documents - When a Supplier Returns document is updated (posted) to the ledger.
...
...the receipts journal or any other batch for which you have entered a credit transaction.
Update (post) documents, if you generate a Credit Note for a Debtor
(Customer) account, which is set as ...
...→Update Ledger (Batches) menu option - Select the Suppress Open Item field.
Processing Documents - When a credit note document is updated (posted) to the ledger.
- If you ...
... accounts,
the debit transactions (payments made to creditors, creditor allowances
or supplier returns documents or any other debit transaction) are
allocated to the oldest outstanding credit...
...Drawer) Qty
- The quantity or number of credit card payments, cheques, vouchers and
the float movement documents, etc. counted in the drawer, and entered
on the Cash Up screen.
- Thi...
...you start to use TurboCASH for the first time, and / or update your purchases before you update your invoice documents in the Input→Update Ledger
menu option. This will ensure that the correct ...
...
It also displays the Invoice heading as set in the Setup→System Parameters→Documents - (Invoices tab) and the Tax Registration Number, if you are registered for VAT/G...
... processed and the goods or stock items are returned, you need to
process a Credit Note in the Input→Documents→Credit Notes menu option to process the returns, or to correct the Point-of-...
...splayed:
Select the ‘Into the Drawer’ option.
- You may click on the Documents button to select a document for the payment.
You may also select the Account ...
...Passwords
To Start a Point-of Sale Shift - No Passwords:
Click on the Input→Documents→Point-of-Sale menu option.
- Keyboard Access: Press the Ctrl+F7 keys o...
...u do not wish to print the Point-of-Sale
Invoice at this stage, you may later print it in the Input→Documents→Print menu option.
Use Invoice Print
- Select...
...oint-of-Sale Setup - Settings
The Setup consists of the following two Main sections, i.e. Ledger
and Documents. The first section of the Settings screen is the Ledger,
on which the batches an...
...code scanners, to add
these items on an invoice.
Process any Purchases or Supplier Returns documents,
and update (post) these documents to the ledger. This could also have
an eff...
Cancel / Reverse Posted Batches (Journals)
This facility allows you to cancel or reverse all the transactions
and balances which were entered or imported into a batch (journal), and
which hav
...iptions, exactly as they were
originally entered into the system on any of your batch (journal)
entries or documents.
- When Transaction reports are generated none of the transactions an...
...iptions, exactly as they were
originally entered into the system on any of your batch (journal)
entries or documents.
- When Transaction reports are generated none of the transactions an...
Transfer Transactions and Balances - Bank Accounts
This option allows you to transfer all transactions and balances from one bank account to another bank account.
This option will move all
...iptions, exactly as they were
originally entered into the system on any of your batch (journal)
entries or documents.
- When Transaction reports are generated, none of the transactions a...
...iptions, exactly as they were
originally entered into the system on any of your batch (journal)
entries or documents.
- When Transaction reports are generated, none of the transactions a...
...riptions, exactly as they were originally entered into the
system on any of your batch (journal) entries or documents.
For instance, when you create a new account all the transactions
entered ...
...hase Journal, Receipts Journal, Payments Journal,
Petty Cash Payments Journal, etc.), or created and edited documents
(Invoices, Credit Notes, Purchases or Supplier Returns), you may update
these t...
...e make
sure that all the necessary reports are printed and retained together
with the necessary supporting documents such as slips, cheques,
invoices, etc. to substantiate your profit from the busi...
Script Engine
- This feature is only recommended for advanced users. The Pascal
Script engine defines what needs to be opened when you launch TurboCASH and / or when you open a Set of Books.
T-Account Viewer
TurboCASH
reports the transactions in the General Ledger Accounts, Debtor Ledger
Accounts and Creditor Ledger Accounts in the 3-column Account format.
This is the format in w
...
Enter a word or phrase to search
for specific data. You may also select to include everything or
documents, batches, stock information, account names and / or account
information.
...
Calculator
This option allows you to use the calculator to perform certain
calculations for you, and to transfer results into the amount fields
the TurboCASH program.
To Use the Calcula
...accounts for a specific financial year you need to:
Post any batches (journals) and update any documents to the ledger.
Do any corrections, if any errors are found and d...
... your circumstances:
All batches have been updated (posted) to the ledger.
All Documents have been updated (posted) to the ledger.
Depreciation transactio...
...o your circumstances:
All batches have been updated (posted) to the ledger.
All Documents have been updated (posted) to the ledger.
Depreciation transactio...
...
- If everything else fails, you may sometimes have to look at your
cashbook, and link up the source documents to check if you have entered
all your transactions correctly. You may need to ...
...t Options screens, TurboCASH
will check for unposted items, and display the number of Unposted
Batches and Documents. You may select to view the details of the
Unposted Batches and Documents.
...
User Reports
In addition to the standard reports which TurboCASH
provides for on the Reports menu option the program provides you with
the powerful REPORT WRITER facility to create and customi
...nd the Tax period, as entered in
batches (journals) or the document date, as selected on the Input→Documents menu option.
Reference Number -
The reference...
...tions to the selected Tax
(VAT/GST/Sales Tax) accounts.
If you create and edit documents,
the Tax codes for the selected stock items (selected on the Stock Item
l...
...ases for each of your Products.
This report summarises or lists all the Purchase and Supplier
Returns documents, for each Stock Item within a selected period or
range of dates. You will be abl...
...ers). This report may be retrieved on a summarised
level to see the totals of Purchase and Supplier Returns documents for
each Supplier or Creditor. You may also select to view the details of
your ...
Customer by Product Reports
This option allows you to view and analyse your sales to your
Debtors (Customers) by Product. This report may be retrieved on a
summarised level to see the totals
Customer by Salesperson Reports
This option allows you to view and analyse your sales to your
debtors (customers) by Salespersons. This report may be retrieved on a
summarised level to see th
Product by Salesperson Reports
This option allows you to view and analyse the sales of your
Products by your Salesperson. This report may be retrieved on a
summarised level to see the totals
Product by Customer Reports
This option allows you to view and analyse the sales of your
Products by your debtors (customers). This report may be retrieved on a
summarised level to see the to
...-down list.
Show Details - If
this field is left blank, you will view the totals of documents
(Invoices and Credit Notes) issued for each debtor (customer) by your
Sales...
...Salespersons menu option, which was selected when Invoices and Credit Notes were generated in the Input→Documents
menu option. If Point-of-Sale Invoices were generated, the Salesperson
or...
...You will be able
to analyse the total sales, cost and gross profit amount and gross
profit percentages for documents generated when stock items were sold
and returned on sales Invoices and Credit N...
...ic Salesperson.
Show Details - If this field is left blank, you will view the totals of documents (Invoices and Credit Notes) issued by each Salesperson.
- If this field ...
...sales, cost and gross profit amount and gross
profit percentages for stock items sold and returned on sales documents
(Invoices and Credit Notes).
Print Sales by Product Reports
To Ge...
...p-down list.
Show Details - If
this field is left blank, you will view the totals of documents
(Invoices and Credit Notes) issued for each debtor (customer).
- If t...
...nd average cost prices and the selling prices for
the Invoices, Credit Notes, Purchase and Supplier Returns documents
which are updated to the ledger. You may also select to list the
selling prices...
... and Back-Order quantities will be
displayed for the Invoices, Credit Notes, Purchase and Supplier Returns
documents created on the selected date or dates and which is updated to
the ledger.
...
Stock Labels
This option allows you to print labels which you have already defined for your Stock Items on the Setup→Preferences→Define Labels
menu option. The stock labels will conta
...the opening and closing quantities and details of
the Invoices, Credit Notes, Purchase and Supplier Returns documents
created on the selected date or dates, and which is updated to the
ledger.
...
...ports
The Stock Back-Order report will only include the sales Invoices entered in the Input→Documents
menu option, and which are posted (updated) to the ledger, for which no
qua...
...er less than 12 in the Setup→System Parameters→Reporting Dates
menu option. If you have processed documents in the previous financial
year, the Stock movements will also be displayed for L...
...are the closing balances of the
accounts as is updated when batches (journals) are posted and when
documents are updated.
Last Year - The Asset, Capital and Li...
Income Statement
The Income Statement will list all the balances of your accounts which are created as an Income / Expense type in the Edit→Accounts→General Ledger
menu option, and wi
Errors NOT Reflected in Trial Balances
Using a manual accounting system, you are more likely to find
errors in the trial balance, e.g. where the trial balance does not
balance. However, Turbo
...od. For example, you may generate this Trial Balance,
after all your normal transactions in batches and documents have been
updated and posted to the ledger. This may include any correction ...
....
or any other batch type in which transactions were entered) which was
posted to the ledger. If any documents (Invoices, Credit Notes,
Purchase and Supplier Returns documents) were update...
...ster of all the transactions in
each of your general ledger accounts.
- Any Unposted Batches and Documents will be excluded from the General Ledger Transactions report.
- The to...
Cash Flow Reports
This option allows you to generate a cash flow report to enable you
to see the cash amounts that have moved into or out of your business.
You may select to generate this rep
...kup facility, Bank Accounts lookup facility and Tax
Accounts lookup facility when you process transactions, documents,
budgets and generate reports, etc.
Each account must be linked to an Acco...
....
or any other batch type in which transactions were entered) which was
posted to the ledger. If any documents (Invoices, Credit Notes,
Purchase and Supplier Returns documents) were update...
...ansactions for which
a debtor account was selected in batches (journals) which is posted to
the ledger and documents which are updated to the ledger.
- Any Unposted Batches and Documents ...
...eceipts Journal,
should display the transaction amounts in the Credit column.
In the case of documents (Invoices and Credit Notes documents), the document date and document number as g...
Debtor Labels
This option allows you to print address labels that contain the
name and postal address of your debtors. This is a useful facility when
you have many debtors to whom you wish to
Debtor Listing Reports
This option allows you to list your debtors information as set up in the Edit→Accounts→Debtor menu option.
Print Debtor Listing
To Generate a
...number of the transaction as entered into the
reference field of the Batch Entry screen. If you generate documents
(Invoices and Credit Notes) the Document number will be displayed in
this...
...actions for
which a creditor account was selected in batches (journals) which are
posted to the ledger and documents which are updated to the ledger.
- Any Unposted Batches and Documents ...
... If you are trading in Stock Items, it will also display
the transactions for Purchase and Supplier Returns documents which are
updated to the ledger.
The Creditor Remittance Advises need to ...
Creditor Labels
This option allows you to print address labels which contain the
name and postal address of your creditors. This is a useful facility
when you have many creditors to whom you
Creditor Listing Reports
This option allows you to list your creditors information as set up in the Edit→Accounts→Creditor menu option.
Print Creditor Listing Reports
To
...number of the transaction as entered into the
reference field of the Batch Entry screen. If you generate documents
(Purchase and Supplier Returns documents), the Document number will be
di...
Batch Type Reports
All transactions are entered into batches and documents and when
these batches and documents are updated or posted to the Ledger
transactions are generated. All transaction
...rarr;Budget Performance menu option.
- Should batches (journals) be posted to the ledger, or documents
updated to the ledger (Invoices, Credit Notes, Purchase and Supplier
Return...
...via Fax
This option allows you to send any reports generated in the Reports menu and Print Options for Documents in the Input→Documents menu, if the Fax option in the Send Report To field i...
... E-mail
This option allows you to send any reports generated in the Reports menu and Print Options for Documents in the Input→Documents menu, if the E-mail option in the Send Report To fiel...
Send Reports/Documents to a File
This option allows you to send any reports generated in the Reports menu and Print Options for Documents in the Input→Documents menu, if the File option in
... cannot select the number of copies since only one copy is generated.
You may also set the reports and documents to be Send to the screen in the Setup→System Parameters→Company Info (O...
...cument is printed and the Send Report To option is selected as
the screen option on the Print Options for Documents in the Input→Documents menu option the document is displayed in the FastRepo...
... Options
The principles to generate reports are basically the same on all
report option screens. All documents (invoices, credit notes, delivery
notes and quotes for debtors and purchase, sup...
Unposted Batches and Documents
TurboCASH will automatically update any information for any of the reports when data is entered into a Set of Books. TurboCASH
will warn you if you have any trans
Select Spreadsheet Stock Files
If you have Stock Item data in a Lotus Spreadsheet stored on your
system, you may import that data into the Stock Item - Adjustments
screen.
- The da
Advanced Stock Adjustments
This option allows you to adjust or edit the values of a selected
Stock Item manually in the selected columns. Working in this option is
very similar to editing data
Trading Stock Shortages
During the financial year some of the trading stock you have
purchased during the year, may have been lost or stolen. A physical
stock count is normally done by many b
Selling Prices Adjustments
This option allows you to change the selling prices of a selected
stock item or all of your stock items, or service items, by a specified
percentage.
To be ab
Quantity and Average Cost
This option allows you to change the quantity of stock on hand. The
total cost price will remain unchanged, but the average cost price will
be changed, due to the ch
Average and Latest Cost
This option allows you to adjust either the average cost, or the
latest cost, of a particular line item. If you change the average cost,
TurboCASH will change the lates
...recommended that:
Before you start to adjust stock,
check if you have any documents (Invoices, Credit Notes, Purchases and
Supplier Returns documents) which are ...
Document Listing Reports
TurboCASH
will store a record of your original documents in the system and list
all documents in the numerical (document number) order and date. The
document listing
Delete Documents
This option is used to delete the selected document types
(Invoices, Credit Notes or Quotes for your debtors (customers) and
Purchases, Supplier Returns or Orders for your cre
Print / Re-Print Documents
This option is used to print the documents, which have not yet been
printed, or to re-print documents, which have already been printed. You
may also print documents
Update Ledger Documents
This option is used to update (post) your documents created or generated on the Input→Documents
menu option to the ledger. The debtor (customer) documents which can
...bel for the Creditor Account (on
the Document Selection screen for Orders, Purchase and Supplier Returns
documents), Debtor Account (on the Document Selection screen for
Quotes, Invoices and Cre...
...
To check and /or edit these Invoices you need to access the Invoices on the Invoices icon (Input→Documents→Invoices→Enter) menu option and select the debtor account for which you...
...generated, TurboCASH
will generate Invoice numbers and the transactions will be copied into
normal Invoice documents for the selected debtor or debtors.
To check and /or edit these Invoices yo...
...
delivery of the goods. The Delivery Note will then be returned.
- Deliver Notes are supporting documents for Invoices. These Delivery
Notes may be retained as proof that a debtor (custo...
...it Notes directly: Click on the
down arrow of the Invoice icon, and select Credit Notes from
the Sales Documents list. Alternatively, you may click on the
Input→Documents→Credit Not...
...
If you sell stock items to your debtors (customers) you need to enter the
transactions in the Input→Documents→Invoices→Enter menu option,
and not in the Input→Batch Entry men...
...Quotes (Convert to Invoices)
Once the debtor (customer) accepts the Quote (created on the
Input→Documents→Quotations menu option), it can then be
confirmed and converted to an Invo...
...t be updated (posted) to the ledger. Quotes must be confirmed, and converted to an Invoice in the Input→Documents→Confirm
menu option, if the Quote is accepted. Once the Quote has been
con...
Supplier Returns Documents
Supplier Returns documents are used to enter the goods or stock you have
returned to your creditors (suppliers), or to correct incorrect Purchases
documents, which
Purchase Documents (Goods Received Notes)
You may create new Purchase documents, which is a source document that may be
sent to the supplier to acknowledge that the stock items or goods hav
Confirm Orders (Convert to Purchase Documents)
Once the creditor (supplier) delivers the goods or stock items ordered, the
goods are checked against the Order to see that the correct quantitie
...ed (posted) to the ledger. Orders must be confirmed and
converted to a Purchase document in the Input→Documents→Confirm
menu option, if the Order is fulfilled and accepted.
...
Print Logo on Documents
You may select to print and display the company logo instead of the address
on documents (Invoices, Credit Notes, Quotes, Delivery Notes, Purchases,
Supplier Returns
Save Documents in Adobe Acrobat PDF File Format
You may save the document in the Adobe Acrobat PDF (*.pdf) file format from the
following options:
FastReport
Preview screen -
Send Documents via Fax
This option allows you to send any documents as a Fax if the Fax option in
the Send Report To field is selected on various screens.
- You may also set the
Send Documents via E-mail
This option allows you to send any documents via E-mail if the E-mail option
in the Send Report To field is selected on various screens.
- You may also s
Save Documents to File
If you have selected to Send a document to the file on the Document Selection
screen Input→Documents→Print menu option,
Documents tab of the Edit→Accoun
...
The Dot-matrix Printer Paper Setup allows you to set the paper type, size,
quality and margins pages for documents, statements, and other reports or lists.
To Set the Printer Paper Type for...
...other printer as the default printer
in the Setup→Preferences→Printer menu option to Print the
documents, reports and lists directly to that Printer. This default printer
should be the...
View Documents on Screen in the FastReport Viewer
If you have selected to Send a document to the screen on the Document
Selection screen, Input→Documents→Print menu option,
Documen
...er
The Report Designer allows you to format your document layout and to create
your own reports. All documents and reports created and edited in the Report
Designer are saved with a Report F...
Document Print Options and Settings
Before you print documents, it is important to take note of the following
settings for documents:
Setup→Preferences→Printer - Set th
Discount on Documents
Discount Allowed - Documents
There are two basic methods to allow a percentage of discount to your
debtors, or to enter the discount received from your creditors (sup
...mment
Insert Comments
In addition to the standard messages printed on your documents as entered on
the Setup→System Parameters→Documents menu option, yo...
Document Entry Screen
The first screen displayed when you access the documents from the
Input→Documents menu option (or the Invoice icon, is the Document Selection
screen.
Once y
...
If you trade in stock items or selling your services from your stock item
code file, you need to create documents for your debtors (customers) (Invoices,
Credit Notes, Quotes and documents (Pur...
Cost of Sales Journal
Once the documents are processed, you may edit any of the documents before
you update (post) the documents to the ledger. You may also need to print
documents and delet
Document Processing
Introduction to DocumentsDocuments are source documents, containing the details of transactions with
your customers (debtors) or suppliers (creditors) from your stock
...e depreciation on fixed assets, you need to record
the transactions.
There are no prescribed source documents, but many businesses use an asset
register. In this asset register some informa...
Discount Received
Trade Discount Received
Trade discount is received from your creditors (suppliers) for cash
purchases, or if your business is classified as a special classification or
...equently
your gross profit will be affected.
- If you are a service entity (and you do not generate documents from the stock
item code file), you need to specify this discount in your hand ...
Batch Transactions - Petty Cash Payments Journal
You may need to pay some small expenses in cash, e.g. emergency purchases,
tea, stamps, etc. You need to process each of these payments in the
...nsactions entered into the
Payments Journal, will increase your negative bank balance.
- The source documents used to enter transactions in a Payments Journal are
cheque counter foils, or c...
...nsactions entered into the
Receipts Journal, will decrease your negative bank balance.
- The source documents used to enter transactions in a receipt batch are
receipts and deposit slips. ...
...tems, you need to enter your credit
purchases of trading stock (supplier credit notes) in the
Input→Documents→Purchases menu option. By creating a Purchase
document, TurboCASH
will a...
...e Invoices in TurboCASH,
you need to set up a service stock item, and enter your sales in the
Input→Documents→Invoices→Enter menu option. By creating an
Invoice, TurboCASH
will ...
...ces in TurboCASH,
you need to set up a service stock item, and enter your credit notes in the
Input→Documents→Credit Notes menu option. By creating a Credit
Note, TurboCASH
will auto...
...tems, you need to enter your
credit purchases of trading stock (supplier credit notes) in the
Input→Documents→Purchases menu option. By creating a Purchase
document, TurboCASH
will a...
Take-on Opening Balances - Creditors
To take on the opening balances of the Creditor Accounts, you need a list of
all your creditor accounts with a grand total.
- This grand total must b
Take-on Opening Balances - Debtors
To take on the opening balances of the Debtor Accounts, you need a list of
all your debtor accounts with a grand total.
- This grand total must balance
Take-on Opening Stock Balances
To take on your stock items in TurboCASH,
is as simple as entering the physical quantity on hand, (the closing balance of
your physical stock items on your pre
Take-on Opening Balances - General Ledger - Retail Entities
The closing balances of your General Ledger Accounts can be obtained from
your closing Trial Balance and / or Financial Statements (
Take-on Opening Balances - Retail Entities
The examples of records from previous accounting records is based on a simple
hand system. This is used to illustrate the basics for taking on Openin
Take-on Opening Balances - General Ledger - Service Entities
The closing balances of your General Ledger Accounts can be obtained from
your closing Trial Balance and / or Financial Statements
Take-on Opening Balances - Service Entities
Required Information to Take-on Opening Balances - Service Entities The
examples of records from previous accounting records is based on a simple ha
...This is your last chance to correct any incorrect transactions. -
You may also need to attach the source documents to the Batch List for record
and audit purposes.
Change...
...correct
these errors.
- It is also good practice to print a batch list, and attach the source
documents (e.g. slips, invoices, etc.) from which you have entered the
transactions in th...
...atch type
is correctly set up, TurboCASH
will eliminate the incorrect posting of batches. All the source documents for
the transactions should be grouped or sorted by the nature of the transacti...
...creen
The transactions in TurboCASH
are entered in the Batch Entry screen, unless you are processing Documents
(Invoices, Credit Notes, Purchase and Supplier Returns documents) for your Stoc...
Select Batch Types
Batch Entry Selection Screen
Once you have grouped or sorted the source documents, you need to capture the
transactions from the source documents into the respective bat
Source Documents - Bank and Cash Transactions
- Source documents may vary in colour shape or size, etc. The examples
shown are for a fictitious entity in South Africa to illustrate some
basi
Source Documents - Purchases on Credit
If you purchase goods and services on credit you need to receive a
sales invoice. If any discrepancies or returns are corrected for a
supplier invoice a
Source Documents - Sales on Credit
If you sell goods and services on credit, you need to issue a sales
invoice. If you need to correct any discrepancies or returns for an
invoice already issu
...o Batches (Journals)
Before you can enter your transactions in a batch, you need to sort
your source documents according to the type or nature of the
transactions. You then need to select the...
...urnals (batches), the VAT transactions are posted to the
general ledger Tax accounts. If you are generating documents, the VAT
transactions are also updated to the ledger. The Output VAT
transactio...
...ck Items in the
Edit→Stock Items menu option.
Basic Principles of VAT/GST/Sales Tax on Source Documents
Output Tax
Output Tax: Goods are sold to a customer for an amount ...
...r VAT amendments:
Process all your transactions and
post (update) Batches (and update (post) Documents (Invoices, Credit
Notes, Purchases, Supplier Returns documents if you are gener...
...ot stop trading):
Process all your transactions and
post (update) Batches (and update (post) Documents (Invoices, Credit
Notes, Purchases, Supplier Returns documents if you are gener...
...re trading in Stock Items, you also need to check and set the following, where necessary:-
Documents - Click on the Setup→System Parameters→Documents menu option (Invoices ...
Network Setup Requirements and Procedures
TurboCASH comes standard as a multi-user product. It is important for you to know that the Paradox BDE files used in TurboCASH
are not encrypted or pro
...
You may select to enable or disable Replication of Open Batches
(including transactions generated by documents) to a Server – Select to
Upload or Download Open Batches. To use this feat...
... all functions
(Invoice/Accounting) only Accounting or only Point-of-Sale functions.
If you are processing documents or Point-of-Sale invoices, you may also
link the user to a salesperson, if sales...
...o this access control feature, you may also allow or
restrict a user from Posting Batches and / or Updating Documents to the
Ledger, to enter transactions in Batches (Journals) or to create and
edi...
...rom printing and viewing Stock Reports.
This option may be disabled for service entities (not generating
documents, nor trading in stock items).
User Reports - Allow access to prin...
Access Control - Setup Standard Security
The standard security is the main access control option where you
may create users, set or change their passwords, e-mail addresses,
disable users or d
... the user
with the system function deletes all the passwords.
- If you need to send reports and documents via e-mail, you need to
enter a valid e-mail address on at least any of the foll...
...ption allows you to set up your Network in order to update
(post) transactions in batches (journals) and or documents on a server.
You need to specify your Server’s Name or the IP Address of t...
...t Setup
This option allows you to set up your Internet connection in order
to send reports, lists and documents to any person or institution by
e-mail. You need to specify your e-mail’s ...
...dustry and wish to invoice services, you
need to set up a Service Stock Item. You will be able to generate
documents such as Invoices, Credit Notes, Quotes, Orders, Purchases and
Supplier Returns.
...
...lespersons will be required to access the
Point-of-Sale Invoices feature.
If you do not intend to use documents, or stock, or service stock
items if you are not controlling stock, and do not w...
...and
screens in TurboCASH.
Document numbers should only be changed before you start any processing
of documents. Document numbers are eight character alphanumeric
numbers. TurboCASH defaults a...
Documents Setup - Orders
Orders will record the stock items or goods, which are ordered from
a creditor or supplier. Once an order is fulfilled, the stock items or
goods are received, the orde
Documents Setup - Supplier Returns
Supplier Returns documents will record the purchase returns
returned to your creditors (suppliers) from your stock code file. This
source document will (once
Documents Setup - Purchases (Goods Received Notes)
Purchase or goods received documents will record all the purchase
transactions with your creditors or suppliers from your stock code
file. Th
Documents Setup - Quotes
Quotes will record the promise to sell specified goods or stock
items at certain prices and quantities if the debtor or customer
accepts the quote within a specified p
Documents Setup - Credit Notes
Credit notes will record the sales returns received from your
debtors (customers) from your stock code file. This source document
will (once updated (posted) to
Documents Setup - Invoices
Invoices will record the sales transactions with your debtors from
your stock code file. This source document will, once updated (posted)
to the ledger, record the s
Documents Setup
This option allows you to set up your debtor or customer documents
(Invoices, Credit Notes and Quotes) and your creditor or supplier
documents (Purchases, Orders and Supplier R
Document Groups Setup
If you are trading as a service entity, and are not generating
Documents, you do not have to set up the Document Reporting Groups.
This option allows you to set up t
Stock Groups Setup
If you are trading as a service entity, and are not generating Documents, you do not have to set up the Stock Reporting Groups.
This option allows you to set up to two R
...trading in Stock Items, or if you
are using Point-of-Sale, or if you have a service entity which
generates documents (Invoices, etc.) for service items.
These reporting groups will allow y...
...nts (Cash) based applicable to your VAT/GST/Sales Tax
registration), whether your default output option for documents,
reports and lists are on screen, printer, file, e-mail or fax. You may
also lo...
...mail address, contact
numbers and Company and Tax Registration numbers, which you wish to
display on all documents, reports, and lists.
Options - Click on the Options
button to s...
...and link the payments and receipts batches to the bank account.
- Batch Types (Journals) for Documents
If you are selling stock items or service items from your stock item
c...
Batch Types
This option allows you to create, delete an existing batch type or
edit / change the name of an existing batch type in which you wish to
enter, post (update) your transactions to
...s set up on
your system. The printer specified in this option will be the printer
on which all reports and documents will automatically be printed when
reports and documents are generated, and the ...
...rs in which TurboCASH
should store and display amounts and numbers to be displayed on
screens, reports and documents. These options and parameters are:
Debit and Credit indicators - Set...
... Creditors Control Account in the Balance Sheet or Trial
Balance.
Unposted Batches / Documents
- This will only be displayed if there are any batches or journals
which ha...
...recommended that you select this
option, if:
You have created your own layout files for documents, or if you have edited existing layout files, and you wish to uninstall TurboCASH...
...se make sure that all the necessary reports are printed and
retained together with the necessary supporting documents, such as
slips, cheques, invoices, etc. to substantiate your profit (or loss)
f...
...
Company Information - Information and Tax Method and other settings
Documents - Document numbers, Batches and Paper Type. Quotes and Orders are new in TurboCAS...
... address,
contact numbers and Company and Tax Registration numbers, which you
need to display on all documents, reports, and lists.
You may
also select the Tax method applicable to y...
...e
Tax method applicable to your VAT/GST/Sales Tax registration, whether
your default output option for documents, reports and lists are on:
screen, printer, file, e-mail or fax. You may also ...
...il address,
contact numbers and Company and Tax Registration numbers, which you
need to display on all documents, reports, and lists.
You may
also select the Tax method applicable to yo...
...ebtors (customers)
and does not trade in Stock Items. This option is used when you have
pre-printed source documents for your transactions, such as Invoices,
etc. TurboCASH
will guide you through ...
...
Retail Entity - trading in stock items.
Service Entity - using pre-printed source documents, Invoices, etc. and which do not trade in stock items.
...
...he currency symbol as set in your Windows™ operating system will
be displayed on specific reports and documents and some screens in TurboCASH.
If the incorrect currency format (R for Rands, &p...
...hese steps are:
Accounting Process in TurboCASH:
Input - All
transaction data (source documents i.e. cash slips, deposits, cheques,
invoices, etc.) are sorted according to the...
...ps are:
Accounting Process in Manual Systems:
Input - All
transaction data (source documents i.e. cash slips, deposits, cheques,
invoices, etc.) are sorted according to the...
...ances.
Entering the first transactions or opening balances.
3.
Preparation of source documents - to write them up in the auxiliary journals or books of first entry.
Codin...
...countered by a business with another party. The data of
these financial transactions are detailed in source documents. The
source documents details the nature of the transaction and only those
appl...
...ccount, update data and transactions
to a server, and reverse transactions in posted batches (journals) or documents.
- Before you access this option, it is recommended that you firstly...
... Report Designer - Launches the Report Designer in
which you may design your own specific reports and documents using specific data
in a Set of Books.
T-Account V...
...ymbol or a character to format the display of
large numbers or amounts on reports. The default number of documents you wish to
print can also be specified.
Define Labels -...
Setup Menu
This menu lists all the functions to configure a Set of Books in the TurboCASH
program to suit your specific requirements. This menu option is the second menu
option you need to a
Purchase Analysis Reports Menu
If you have setup Stock Items and you were processing documents (Purchases,
Supplier Returns), you may view and analyse your Purchases by Suppliers
(Creditors)
...yse your sales if
you are selling your stock items and or services of your stock items in the
Input→Documents menu option.
To Access the Reports - Sales Analysis Menu:
Cl...
...ions screens, TurboCASH
will check for unposted items and display the number of Unposted
Batches and Documents. You may select to view the details of the Unposted
Batches and Documents.
...
...s screen, TurboCASH
will check for unposted items and display the number of Unposted
Batches and Documents. You may select to view the details of the Unposted
Batches and Documents. ...
...ns screens, TurboCASH
will check for unposted items and display the number of Unposted
Batches and Documents. You may select to view the details of the Unposted
Batches and Documents.
...
...ns screens, TurboCASH
will check for unposted items and display the number of Unposted Batches and
Documents. You may select to view the details of the Unposted
Batches and Documents.
...
...it→User
Reports menu option.
If you are creating transactions from your stock file (generating documents -
invoices, credit notes, purchases and supplier returns documents), you will n...
Input Documents Invoices Menu
The Invoices menu option allows you to create and edit invoices for your
debtors (customers) and to print delivery notes for the invoices, which you have
create
Input Documents Menu
If you are trading in Stock Items or if you are selling services from your
Stock Item code file, TurboCASH
will generate the necessary source documents, which you may ha
... processing of transactions. You may enter your daily transactions in
batches or journals from your source documents and edit these transactions,
before you post (update) these transactions to the...
...elete Menu
The delete menu allows you to delete the master files for your contacts, user
reports and documents. The contacts and user reports are those master records or
files, which you hav...
...purchase, payments, receipts, general journals, etc.)
Invoice - To generate, create or edit, documents
(transactions from your stock item code file) for your debtors (customers) or ...
TurboCASH Program
The TurboCASH
program is easy to use with a user-friendly graphical interface. All the program
options can be easily accessed by one or more mouse-clicks or by pressing a f
Welcome to TurboCASH
Thank you for choosing the TurboCASH
3.7 program. This program, although easy to use, is an exceptionally powerful
accounting program. This program allows you to set up
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