...t you link each Bank Account to its own unique payments and receipts
journal. If it is not linked to these journals, you will not be able to
do the bank reconciliation.
- Before you can ...
...itor (Supplier) account.
- If you do not wish to use the Open Item facility when updating
batches (journals) to the ledger, you may set the Open Item Selection
for Creditor (Supplier) accou...
...
general journal, etc.)
- If you do not wish to use the Open Item facility when updating
batches (journals) to the ledger, you may set the Open Item Selection
for Creditor (Supplier) accou...
...tor (Customer)
account.
- If you do not wish to use the Open Item facility when updating
batches (journals) to the ledger, you may set the Open Item Selection
for Debtor (Customer) accounts...
..., general journal, etc.)
- If you do not wish to use the Open Item facility when updating
batches (journals) to the ledger, you may set the Open Item Selection
for Debtor (Customer) account...
...uments which have been updated (posted)
to the ledger) as well as any other transactions in batches (journals)
relating to the selected Debtor (Customer) and Creditor (Supplier)
a...
Copy from a Set of Books
This option allows you to copy the all data (settings, master files
(i.e. accounts, debtors, creditors, stock items), transactions in
batches (posted and unposted), d
Cancel / Reverse Posted Batches (Journals)
This facility allows you to cancel or reverse all the transactions
and balances which were entered or imported into a batch (journal), and
which hav
Transfer Transactions and Balances - General Ledger Accounts
This option allows you to transfer all transactions and balances
from one general account or sub-account (excluding, debtor, credit
Transfer Transactions and Balances - Tax Accounts
This option allows you to transfer all transactions and balances
from one Tax (VAT/GST/Sales Tax) account to another Tax (VAT/GST/Sales
Tax)
Transfer Transactions and Balances - Bank Accounts
This option allows you to transfer all transactions and balances from one bank account to another bank account.
This option will move all
Transfer Transactions and Balances - Debtor Accounts
This option allows you to transfer all transactions and balances from one debtor account to another debtor account.
This option will mo
Transfer Transactions and Balances - Creditor Accounts
This option allows you to transfer all transactions and balances from one creditor account to another creditor account.
This option w
Transfer Transactions
This option allows you to transfer all transactions from one
account to another. This option will move all the balances (including
opening balances) and the transactions
Update Server
Once you have entered transactions in Batches (Journals) (e.g.
Sales Journal, Purchase Journal, Receipts Journal, Payments Journal,
Petty Cash Payments Journal, etc.), or create
Clear / Reset
This option allows you to Clear / Reset all transactions and / or
balances within a Set of Books on your system. This process has exactly
the same actions as the File→Delet
Script Engine
- This feature is only recommended for advanced users. The Pascal
Script engine defines what needs to be opened when you launch TurboCASH and / or when you open a Set of Books.
T-Account Viewer
TurboCASH
reports the transactions in the General Ledger Accounts, Debtor Ledger
Accounts and Creditor Ledger Accounts in the 3-column Account format.
This is the format in w
Search - Investigator
The Investigator allows you to search for data in an open Set of
Books. To search or locate data, you may enter a valid word or phrase
to search for an item. This facili
Calculator
This option allows you to use the calculator to perform certain
calculations for you, and to transfer results into the amount fields
the TurboCASH program.
To Use the Calcula
...e to close off all your accounts for a specific financial year you need to:
Post any batches (journals) and update any documents to the ledger.
Do any corrections, if an...
...
- These adjustments are normally carried out in the general journal and
not in the specific journals (i.e. sales journal, purchase journal,
cash receipts journal, cash payments journ...
...nce you have entered the transactions in the general journal or
any other batch type and these batches (journals) have been posted or
updated to the ledger, you may generate a post adjustment ...
...
- Corrections or adjustments are normally done in the general journal
and not in the specific journals (i.e. sales journal, purchase journal,
cash receipts journal, cash payments journ...
Process Transactions in Payroll Journals
-
A simple Spreadsheet Application for Open Office or Excel
Will create comma delimited imports for TurboCASH.
To purchase
Since
...ons on a monthly, weekly
or fortnightly basis to the ledger.
- You may add your salary, wages, payroll journals (batches) in the Setup→System Parameters→Batch Type menu option.
- A...
Introduction to Payrolls
Basic Consepts and Terminology
Salaries and wages are paid to staff or personnel employed in any
business, or organisation, for the services they render to th
Paysheets and Payroll Reports
At the end of each pay period (end of the month for salaries, end
of the week for weekly wages, and at the end of a fortnight for
fortnightly wages, a paysheet s
...TurboCASH
allows you to reconcile your Bank Accounts before you update or post
your Payments and Receipts Journals to the ledger. This will allow you
to easily correct any errors found (edit transa...
...d Bank Balance and the balance according to TurboCASH you have an error in either your Payments or Receipts Journals. You have to search for the error and correct it.
- The following ar...
...led balance and the balance according to TurboCASH,
you have an error in either the Payments or Receipts Journals. You
would have to search for the error and correct it. You do need to find
t...
... TurboCASH allows you to reconcile your Bank Accounts, before you update or post your Payments and Receipts Journals to the ledger.
This will allow you to -
Easily correct any er...
...when receipts were recorded in the receipts journal
and/or when payments were recorded in the payments journals. Amounts
may have been entered incorrectly (e.g. 45 instead of 54).
...
...ccounting Period
- This is the date of the transaction and the Tax period, as entered in
batches (journals) or the document date, as selected on the Input→Documents menu option.
...
...at the time of the sale or purchase when:
If you enter transactions in
batches (journals), you need to select the correct Tax code (on the Tax
lookup facility) applicab...
... balances. These account balances are the closing balances of the
accounts as is updated when batches (journals) are posted and when
documents are updated.
Las...
...in balance. These errors are mainly caused by
omissions and incorrect entries into the batches (subsidiary journals)
or entries in the ledger after transactions have been posted (updated)
to the le...
...
Unposted Batches -
If this field is not selected, only the account balances of batches
(journals) which have already been posted to the ledger will be
included.
- If thi...
...ch Batch Separately option is selected, the transactions
will be grouped according to the batch types / journals and a total for
each batch will be displayed. An example is:
...
...
Cash Received -
Each account to which transactions is posted in the receipts batches
(journals) of the selected bank accounts, will be listed and the total
amounts for each a...
...btor Transactions Report will include all transactions for which
a debtor account was selected in batches (journals) which is posted to
the ledger and documents which are updated to the ledger.
...
...es, which have been
updated to the ledger (if you are trading in stock items).
For batches (journals) it would display: the date of the transaction,
reference number (deposit numbe...
...or Transactions Report will include all transactions for
which a creditor account was selected in batches (journals) which are
posted to the ledger and documents which are updated to the ledger.
...
...ts, which
have been updated to the ledger (if you are trading in stock items).
For batches (journals) it would display the date of the transaction,
reference number (cheque number,...
...ments will be updated and posted to the Ledger and
be included in the Batch Type reports for the following Journals:
Sales Journal - Invoices and Credit Notes
Purchase ...
...sing the Reports→General Ledger→Budget Performance menu option.
- Should batches (journals) be posted to the ledger, or documents
updated to the ledger (Invoices, Credit N...
...ny unposted documents. TurboCASH will check for unposted items, and display the number of unposted Batches (Journals) and Documents.
- You will be able to use this option, only if you are...
...e documents which have been updated (posted)
to the ledger) as well as any other transactions in batches (journals)
relating to the selected debtor / creditor account. If you have used
the Open ...
... document type.
When these documents are updated to the ledger they will automatically
write up your journals and post the transactions to the applicable
accounts in the ledger (the General Le...
...or
average cost).
T-Account View - Cost of Sales Transactions
The Sales and Cost of Sales Journals will update the ledger as follows:
Sales Journal - Selling Price - Tr...
Depreciation Transactions - Depreciation Journal
Once you have calculated the depreciation on fixed assets, you need to record
the transactions.
There are no prescribed source documents
Calculate Depreciation
There are various methods according to which depreciation can be calculated.
The most commonly used methods are the fixed instalment and the diminishing
amount methods
Depreciation
This is an example of a long-term adjustment. Depreciation is wear and tear
allowances, or where a fixed asset’s value is decreased over a number of years,
as assets are u
Decrease Provision for Bad Debts
- To decrease any provision for bad debts, a provision for bad debts must
already exist.
This provision may have been created at the end of the f
Increase Provision for Bad Debts
- To increase any provision for bad debts, a provision for bad debts must
already exist.
This provision may have been created at the end of the f
Create Provision for Bad Debts
Usually, at the end of the first year of your business existence or when you
have implemented such accounting policy, you need to create provision for bad
debt
Calculate Provision for Bad Debts
Calculate Provision Based on Age Analysis Schedule
According to this method you need to first analyse your outstanding debtors
account balances according
Recovery of Bad Debts Written off
It may happen that the debts, which were previously written-off as bad debts
or irrecoverable debts, are recovered. In most cases, only a portion of the
amo
Write-off of Bad Debts
Bad Debts are written off when the debts become irrecoverable during the
course of the financial year.
- If you need to make provisions for bad debts (a fair estim
Bad Debts
To increase the sales, businesses may grant credit facilities to its
customers. These customers become debtors, as they owe the money to the
business. As long as you have debtors,
...
- TurboCASH
allows you to reconcile your Bank Accounts, before posting your Payments and
Receipts Journals. This will allow you to easily correct any errors found, when
doing the bank rec...
...
- TurboCASH
allows you to reconcile your Bank Accounts, before posting your Payments and
Receipts Journals. This will allow you to easily correct any errors found, when
doing the bank rec...
Batch Transactions - General Journal
The General Journal is used to enter the general transactions and
corrections, or adjustments, you would not normally enter in the Sales Journal,
Purchas
Batch Transactions - Petty Cash Payments Journal
You may need to pay some small expenses in cash, e.g. emergency purchases,
tea, stamps, etc. You need to process each of these payments in the
...ons for all Creditor Balances as at a specific date
in the Create Receipts processing option for Payments Journals. When using this
option, transactions for the creditors outstanding balances will...
...it slips.
- You may create a receipt in the Create Receipts batch processing option for
Receipts Journals. When using this option, you may print the receipt, and the
transaction for the r...
Batch Transactions - Purchase Returns Journal
You need to capture all the supplier invoices you have received for purchases
on credit from, your creditors (suppliers).
- If you have
Batch Transactions - Sales Journal
You need to capture all the invoices you have manually issued for sales to
your debtors (customers).
- If you trade in stock items, or you wish to
Batch Transactions - Sales Returns Journal
You need to capture all the credit notes you have manually issued for sales
returns to your debtors (customers). The credit note transactions should
Batch Transactions - Purchase Journal
You need to capture all the supplier invoices you have received for purchases
on credit, from your creditors (suppliers).
Important If you have pur
...for 28 February, 300 for 31 January
and 200 for December) to clear the Sundry Creditors Account in three Journals or
batches. In this case, you will be able to make full use of the ageing facili...
...0 for 28 February, 400 for 31 January and
300 for December) to clear the Sundry Debtors Account in three Journals or
batches. In this case, you will be able to make full use of the ageing facili...
...al Journal or alternative batch type.
Depreciation of fixed assets.
Payroll Journals or integration.
For entry in the Payments Journal (Debit orders to ...
Electronic Banking Transactions
Receive Debtors
You may receive payments from debtors for their accounts via the electronic
banking system. The transactions for debtors with outstanding tr
Electronic Banking Transactions
Pay Creditors
You may pay your creditor accounts via the electronic banking system. The
transactions for creditors with outstanding transactions and balance
Create Receipts (Receipts Journal)
Normally you would write out a receipt in a receipt book, and then enter the
details of the hand-written receipt in the receipt batch.
You may create
Creditor Balances at date (Payments Journal)
You may use this option to import all creditor accounts with outstanding
balances as at the specified date. The transactions will automatically be
... Type Selection screen will be displayed.
Select the Batch Type (except Payment and Receipt Journals, which
is linked to Bank Accounts).
Click on the Open button. Th...
... Type Selection screen will be displayed.
Select the Batch Type (except Payment and Receipt Journals, which
is linked to Bank Accounts).
Click on the Open button. Th...
... Type Selection screen will be displayed.
Select the Batch Type (except Payment and Receipt Journals, which
is linked to Bank Accounts).
Click on the Open button. Th...
... Type Selection screen will be displayed.
Select the Batch Type (except Payment and Receipt Journals, which
is linked to Bank Accounts).
Click on the Open button. Th...
... Type Selection screen will be displayed.
Select the Batch Type (except Payment and Receipt Journals, which
is linked to Bank Accounts).
Click on the Open button. Th...
... Type Selection screen will be displayed.
Select the Batch Type (except Payment and Receipt Journals, which
is linked to Bank Accounts).
Click on the Open button. Th...
Posted Batches Import
You may import all the transactions for a posted batch from a valid TurboCASH
XML Data file (*.txf file
type) on your system.
- The Posted Batch Import fac
Import Transactions in Batches
Delimited File Import
This option allows you to import transactions in a batch from valid Comma
Separated Batch or TurboCASH
2.03 Batches file format. To
Export / Import Batch Transactions
Write Delimited File
This option allows you to export transactions in a batch to a file in a comma
separated value file format.
To use this featur
...n in the various batches. When
these batches are updated to the ledger they will automatically pass the
journals and post the transactions to the applicable accounts in the Ledger.
You may ...
...Tax - The description for the selected Tax
account will be displayed.
- For payments and purchase journals, it should refer to Input Tax. For receipts
and sales journals, it should refer...
Batch Totals for each Period
Once you have entered transactions for more than one accounting period in any
batch (journal), you may view the totals for each accounting period of the
transact
Balance Batches
Before you may proceed to post a batch, you need to balance the batch. This
will not be necessary when your batch is in balance (i.e. where you have entered
debit transaction
...h Type or Journal Type has a Batch Name. This enables you to easily
identify and select specific batches (journals). The Alias (batch name) will be
displayed on the bottom section next to the Open...
Reverse Transactions
Once a batch has been posted (updated) to the ledger with the amounts in the
incorrect column (e.g. in the debit column instead of the credit column), this
error will no
Edit Transactions in Batches
Once you have entered or imported transactions into a batch, you may edit any
transactions in a batch.
Warning If you post (update) any transactions in a ba
...e
Edit→Accounts→Bank Account menu option.
You cannot set the
contra account for Payment Journals and Receipt Journals.
- If a Contra Account has been selected in the Batch Set...
...d system, you would normally enter
all your transactions in the various books of prime entry or auxiliary journals
into the ledger. You will sort out your various source documents into groups
i....
...ce documents, you need to capture the
transactions from the source documents into the respective batches (journals).
To do this, you first need to select the correct batch type (journal)
To...
Introduction to Batches (Journals)
Before you can enter your transactions in a batch, you need to sort
your source documents according to the type or nature of the
transactions. You then need
VAT/GST/Sales Tax Payments Based Transactions
When entered in batches and journals for which a VAT account (Tax
code) is selected, and the transactions are balanced and posted to the
ledger i
...ity when the receipt transaction is entered.
VAT/GST/Sales Tax in Batches (Journals)
Whenever you process a transaction in batches, you need to check on the
...
...a user from Posting Batches and / or Updating
Documents to the Ledger, to enter transactions in Batches (Journals) or
to create and edit Documents (Invoices, Purchases, Credit Notes and
Suppl...
... from Posting Batches and / or Updating
Documents to the Ledger, to enter transactions in Batches (Journals) or
to create and edit Documents (Invoices, Purchases, Credit Notes and
...
...t a user from Posting Batches and / or Updating Documents to the
Ledger, to enter transactions in Batches (Journals) or to create and
edit Documents (Invoices, Purchases, Credit Notes and Supplier
...
...a user from Posting Batches and / or Updating
Documents to the Ledger, to enter transactions in Batches (Journals) or
to create and edit Documents (Invoices, Purchases, Credit Notes and
Suppl...
Access Control - Setup Standard Security
The standard security is the main access control option where you
may create users, set or change their passwords, e-mail addresses,
disable users or d
...a user from Posting Batches and / or Updating
Documents to the Ledger, to enter transactions in Batches (Journals) or
to create and edit Documents (Invoices, Purchases, Credit Notes and
Suppl...
...on
This option allows you to set up your Network in order to update
(post) transactions in batches (journals) and or documents on a server.
You need to specify your Server’s Name or the...
Documents Setup
This option allows you to set up your debtor or customer documents
(Invoices, Credit Notes and Quotes) and your creditor or supplier
documents (Purchases, Orders and Supplier R
Setup Company Information - Options
This option allows you to select the Tax Method (Invoice based or
Payments (Cash) based applicable to your VAT/GST/Sales Tax
registration), whether your def
Company Information and Default Settings
This Company Information consists of two screens on which you need to enter and / or select a few options:
Address - Enter
all your busin
Edit or Rename Batch Types (Journals)
This option is used to edit or rename a Batch Type. You may also need to rename an existing Batch Type (Journal).
To Edit a Batch Type:
C
Delete Batch Types or Journals
This option is used to delete or permanently remove an existing batch type in a Set of Books. TurboCASH will not allow you to delete a batch type if there are any
...t you link each Bank Account to its own unique payments and
receipts journal. If it is not linked to these journals, you will not
be able to do the bank reconciliation.
Before you can create a...
Create Batch Types (Journals)
This option is used to create or add new batch types in a Set of Books.
To Create a Batch Type:
Click on the Setup→System Parameters→Ba
... your business will be using. This will help you to identify the
batch types for the Receipts and Payments Journals from any other,
which you may create at a later stage.
Batch Types or Journa...
...lay currency symbol.
Speed - Turn off,
or on, the calculations for the totals of batches (journals) when
opening batches (journals), and calculating the totals for the Checking
f...
...
Unposted Batches / Documents
- This will only be displayed if there are any batches or journals
which have not yet been posted to the ledger and /or documents, which
have no...
...for the 12 calendar
months of a financial year.
Batch Types - The
journals you will be using to enter your transactions and post the
transactions to the ...
... 12
calendar months of a financial year.
Batch Types - The
journals you will be using to enter your transactions and post the
transactions to the...
...
invoices, etc.) are sorted according to the type of transactions, and
physically entered into specific journals using a computer keyboard and
/ or mouse.
Process - All the tran...
...
invoices, etc.) are sorted according to the type of transactions, and
physically entered into specific journals by pen.
Process - Pens and calculators are used to:
...
... opening balances.
3.
Preparation of source documents - to write them up in the auxiliary journals or books of first entry.
Coding of source documents - to enter them in the au...
...to another account, update data and transactions
to a server, and reverse transactions in posted batches (journals) or documents.
- Before you access this option, it is recommended that...
Tools Menu
This menu option lists the various utilities, features and global processes
in a Set of Books.
The Plug-ins menu option will only be available if you have installed the
...ptions for each of your users.
Batch Types - Create, edit or delete batch types
or journals in which you wish to enter and post your transactions to the
ledger.
...
..., and the general ledger. In addition to the ledger reports, you
may also view reports on your batches or journals, contact listing, bank
reconciliation, tax (if you are registered as a VAT/GST/Sa...
...r the daily or
periodic processing of transactions. You may enter your daily transactions in
batches or journals from your source documents and edit these transactions,
before you post (update) ...
... in a Set of Books from a backup disk.
Batch Entry - To enter transactions in batches or
journals (sales, purchase, payments, receipts, general journals, etc.)
Invoi...
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