Any transactions which have been processed (posted documents and posted batches) for that debtor (customer / client) account will be listed:

  • Batch (Journal) Transactions which have been updated (posted) to the ledger.
  • Document Transactions (i.e. Invoices and Credit notes) which have been updated (posted) to the ledger.

To maximise the Transactions tab and / or Debit / Credit transactions section of the screen, click on the   button to maximise the Transactions tab. You may also click and drag any part of the screen up / or down.  

All selected - All transactions listed. Those transactions which are fully linked or settled, will display an 0.00 amount in the Outstanding column: 

All not selected - Only those with outstanding amounts will be listed: 

Before sending statements to your debtors (customers / clients), it is recommended that any amounts in the credit section be linked to any outstanding invoices or debit transactions. 

It will list transactions as follows:

  1. Debit - Documents (i.e. Invoices and POS Invoices), Sales journal, Generate multiple transactions (Interest on overdue debtors, Debtors with charge amount, Fixed amount to all debtors), Opening Balances take-on, etc. It will list any transactions, for which amounts are entered in the Debit column of batches.
  2. Credit - Documents (i.e. Credit notes), Sales returns journal, Receipts journal, Generate multiple transactions (Balance debtors with amount), etc. It will list any transactions, for which amounts are entered in the Credit column of batches.

You may click on the column headings (i.e. Reference, Description, Date, Amount or Outstanding) to change the sort sequence from the ascending to the descending sequence.

You may also click and drag any of the column headings to the left or right to change the sequence in which the columns are to be displayed.

Before sending debtor statements, it is recommended that any amounts in the credit section be linked to any outstanding invoices or debit transactions. 

View Transactions - Show Transaction button

  1. Click on the Show transactions button.
  2. Enter or select a start date and an end date, if necessary. 

You may double-click on a selected batch number to view only the transactions for the selected document. For example, if you need to view and print the transactions for Invoice "IN000007" only, double-click on the batch number "10051" 
  1. Click on the Print button to print the transactions, if required. 

By default, the transactions for the debtor (customer / client) account will be listed for the selected dates. You select a batch number and double-click. Only the transactions for the selected batch will be displayed. 

You may also click on the Export button to export the transactions. 

View a specific selected batch transaction (e.g. Invoice "IN000007" only, double-click on the batch number "10051") 

View Transactions - Show transact context menu

  1. Select a transaction and right-click, select Show transactions. The posted batch transactions will be displayed in the "Transactions" screen. 

  1. Click on the Print button to print the posted batch transactions, if required.