The Open item link - Statement option displays the transactions of the selected account (i.e. debtor, creditor or ledger account). 

The credit transactions which are linked to specific debit transactions of the same value, will not be displayed. If a transaction of a different amount is linked to a specific transaction, only the outstanding amount (difference) will be listed.

For example, an payment of 2,000.00 is received from the debtor (customer / client) on 2020/03/16. The payment is linked as follows:

  • INV001 - 2020/03/07 - 1,150.00 is fully settled (linked to the payment of 2000.00) - 
  • The remaining balance of 850.00 is linked to INV003 as a partial settlement of INV003. An outstanding amount of 300.00 will be printed on some reports . This amount is calculated as 1,150.00 minus the partial settlement of 850.00 = 300.00 as the outstanding amount.  

As per this example - 

  • Invoice INV001 will not be printed on some reports and in other reports it will print 0.00 as the outstanding amount.  
  • INV003 will print on some reports as 300.00 as the outstanding amount. 

Debtor statement - Outstanding vs Debtor statement 

Debtor statement - Outstanding (due) list only the outstanding transactions.

The credit transactions which are linked to specific debit transactions of the same value, will not be displayed. If a transaction for a different amount is linked to a specific transaction, only the outstanding amount (difference) will be listed.

Debtor statement list all the transactions.

All the credit transactions which are linked to specific debit transactions of the same value, will be displayed. If a transaction of a different amount is linked to a specific transaction, the full amount of the transaction will be listed.

View the "Debtors - Transaction list" report.

View the "Debtor transaction list - Open item" report.