This feature allows you to generate transactions for those Creditor accounts, which have a charge amount entered in the Creditor (Accounting information tab).

When this charge amount is generated and once the batch has been posted, the Creditor accounts will be increased (credited) and the selected contra account (e.g. expense or cost account) will also be increased (debited).

To generate multiple transactions for creditors with charge amount:

  1. On the Default ribbon, select Batch entry (F2). 
  2. Select the Batch type (except Payment and Receipt Journals, which is linked to Bank accounts) and click on the Open button.
  3. Enter the Alias (batch name) in the Change alias field. 
  4. Click on the F10:Setup icon and select the Contra account. This is the account to be debited with the generated transactions. This account may be an Expense account, or any other account you specify. 
  1. Click on the F9: Process icon. The "Process the batch" screen will be displayed.
  1. Select the Generate multiple transactions option. The Generate multiple transactions screen will be displayed.
  2. Select the Creditors with charge amount option. The screen will change to reflect the options for this option:

  1. Select and enter the following:
    1. Date for transactions - Enter or select the date for which the transactions should be generated.
    2. Contra account - Do not select.

The selected contra account is not stored. The contra account needs to be selected in the F10:Setup batch before balancing the batch.
    1. Description - Change "My Description" with any description to suit your requirements.

This description must be useful to your creditors, since it will be displayed on Creditor Remittance Advises.
  1. Click on the OK button. The Generate multiple transactions screen will automatically be closed, and the transactions for the Creditors which have charge amounts entered in the Accounting information tab of the Creditor account, will be imported into the selected batch. 
  2. Check the transactions and, if necessary, change the descriptions, etc.
  3. Click F10:Setup and select the contra account.
  4. Click F5:Balance to generate balancing entries to the contra account. 

Once you have finished entering / editing the transactions in the batch you need to: - 

  1. List the batch.
  2. Post the batch.