The Default ribbon is used to manage the following: 

  • Master files – Debtors, creditors, contacts, stock items, appointments, tasks, etc.
  • Transactions - Processing of transactions in sales documents (i.e. invoices, credit notes and quotes) and purchase documents (i.e. purchases, supplier returns and orders), batches (journals), managing open item accounts (adjust payment dates and / or process receipts / remittance advice for payments and / or refunds, etc.
  • Periodic processing – Open item, Reconciliation, Repeating transactions Repeating invoices.
  • Search – Search for data in the central search and print transactions and documents, etc.

The following ten (14) options are available:

  1. Documents - Access, process and manage sales documents (i.e. invoices, credit notes and quotes) and purchase documents (i.e. purchases, supplier returns and orders).
  2. Debtors - Create / edit debtor (customer / client) accounts.
  3. Creditors - Create / edit creditor (supplier / vendor) accounts.
  4. Stock items - Create / edit stock (inventory) items.
  5. Batch entry - Enter and process transactions in batches.
  6. Reconciliation - Reconcile transactions in payment and receipt batches (linked to a bank account) with bank statements. 
  7. Open item link - Process / edit links for accounts set as Open item accounts. You may also adjust the payment dates for these accounts or process a receipts or payments. 
  8. Contacts - Create / edit contact persons and print a list of contacts. 
  9. Calendar - The calendar / planner allows you to manage (schedule, add, edit, delete) events (appointments, debtor appointments, creditor appointments, repeating invoices and to generate quotes / invoices for events). It also allows you to (add / edit / delete) contacts and tasks.
  10. Spreadsheet sales - This feature will allow you to process sales in a spreadsheet.
  11. Update ledger - Update (post) sales documents (i.e. invoices and credit notes) and purchase documents (i.e. purchases and supplier returns) and batches to the ledger. 
  12. Edit - Access the following four (4) options:
    1. Backorders - Add, edit and delete backorders for stock items.
    2. Repeating transactions - Enter / edit transactions in batches of a recurring nature.
    3. Repeating invoices - Generate and process invoices of an recurring nature.
    4. Documents (delete) - Delete sales documents (i.e. invoices, credit notes and quotes) and purchase documents (i.e. purchases, supplier returns and orders).
  1. Input - Access the following ten (10) options:
    1. Confirm - Confirm and convert quotes to invoices and orders to purchases.
    2. Adjust stock - Access the Edit Stock screen. You may edit stock items, adjust quantities, prices, etc. 
    3. Invoices - Invoices are created for debtors (customers / clients). This will generate a source document which can be printed. The Invoice, can be edited before it is posted (updated) to the ledger. 

When an Invoice is posted (updated) to the ledger, the transactions in the Sales journal will automatically be generated.

    1. Quotes - You may need to produce a quote for your debtors (customers / clients). When the quote is accepted, you may confirm the quote (convert the Quote to an Invoice). 
    2. Credit notes - Credit notes are created for debtors (customers / clients) to correct a transaction or an exiting Invoice or to cancel the Invoice. This will generate a source document which can be printed. The Credit notes, can be edited before it is posted (updated) to the ledger. 

When a Credit note is posted (updated) to the ledger, the transactions in the Sales journal (or Sales returns journal) will automatically be generated.

    1. Purchases - Purchase documents are created creditors (suppliers). This will generate a source document which can be printed. The Purchase document, can be edited before it is posted (updated) to the ledger. 

When a purchase document is posted (updated) to the ledger, the transactions in the Purchase journal will automatically be generated.

    1. Supplier returns - Supplier returns are created creditors (suppliers) to correct a transaction or an exiting Purchase or to cancel the Purchase. This will generate a source document which can be printed. The Supplier returns, can be edited before it is posted (updated) to the ledger. 

When a Supplier return is posted (updated) to the ledger, the transactions in the Purchase journal (or Purchase returns journal) will automatically be generated.

    1. Orders - You may need to place an order with any of your creditors (suppliers). When the goods are received or services are provided, you may confirm the order against the actual goods received and the original order. You will do this by converting the Order to a Purchase document. 
    2. POS Invoice - If the standard Point-of-Sales is configured, for the Set of Books, you may run and manage a point-of-sales shift and process point-of-sale invoices. 
    3. Checking for unposted items - This will list any batches and documents with transactions that have not yet been posted (updated) to the ledger. 
  1. Search - Launch the central search (Investigator) to search and filter for data in the Set of Books.