TurboCASH 5.2 - Business Class - Online Help

Purchase documents are created creditors (suppliers). This will generate a source document which can be printed. The Purchase document, can be edited before it is posted (updated) to the ledger. 

When a purchase document is posted (updated) to the ledger, the transactions in the Purchase journal will automatically be generated.

If you need to cancel or correct a posted (updated) purchase document, you need to process a Supplier return. 

The following stock item types can be selected to process purchases:

• Default (trading stock items)
• Purchases 
• Purchases (No stock) 
• Financial entry 
• Option item 
• Option item (No stock) 
• BOM (Bill of Materials)   
• BOM (Bill of Materials) - Production  
• Linked item 

Options to create / edit purchase documents:

1. New - On the “Purchases” screen, click the New button. Select a creditor (supplier / vendor) account on the Creditor accounts screen.
2. Edit - On the “Purchases” screen, click the Edit button.
3. Copy - Copy a selected purchase. "Documents → Copy document" or "Documents → Copy to → Purchases" option on context menu (right-click).
4. Confirm orders - On "Orders" screen, select "Documents → Confirm quotes and orders" option on context menu (right-click). (You may also confirm Orders on the Input → Confirm menu (Default ribbon)).  

The sections and fields of the Order screen, is as follows:

1. Document header:

1. Your reference - You may enter a reference. This will allow you to track down the reference in the Search (Investigator) on the Default ribbon. All documents matching the reference will be listed. 
2. Salesperson - Select a Salesperson. Salespersons are optional for purchases. This field is to show who handled the purchase. The salespersons are used for reports and to filter and search documents. 
3. Document group 1/2 - Select Document group 1 / 2 - These groups are used for reports and to filter and search documents. 
4. Date - By default, the system date will be displayed. You may enter or select any other date.
5. Due date - This date will be automatically be calculated. It is the “Date” plus the number of days set in the Accounting information tab of the selected creditor account.  
6. Postal address - The postal address as entered for the creditor (supplier / vendor).
7. Delivery address - The delivery address as entered for the creditor (supplier / vendor) on the Delivery address tab.
8. Message - The message, as entered in the Documents setup - Purchases tab (Setup ribbon) will be displayed. You may edit / enter messages to be printed on the document layout file. 

9. Tax reference - The Tax (VAT/GST/Sales tax) registration number as entered for the creditor (supplier / vendor).
10. Contra account:Standard - This is the default setting. If you click on this button, you may select a different account. The account code will then be displayed.
11. Status - Open, or Posted.

2. Document lines:

1. Item no. - Select a stock item. 

2. Remark - You may also click on the + (before stock item code) to add a remark (additional information) for a stock item. This remark will be printed before the comment (if added) on document layout files. 
3. Comment - You may click on the F9:Comment icon or press the F9 key to add additional information. This comment will be printed on document layout files.
4. Order / Ship - The default quantity is 1. You may overtype the quantities.
5. Unit price - If cost prices have been entered in in the Cost price field for the selected stock item, the cost price will be displayed. Cost prices Exclusive of VAT/GST/Sales Tax, if the F7:Exclusive icon is active - or Inclusive of VAT/GST/Sales, Tax if the F7:Inclusive icon is active. 
6. Discount - You may enter the discount percentage for the item. 
7. Amount exclusive - This will is the quantities in the Order and Ship field x Unit price. If any discount percentage is entered, the discount will be deducted from the unit price. 

3. Document footer:

1. Fast add item (code / barcode / serial) - Enter the stock code, barcode or serial number. Press enter to add the item to the document lines.
2. Current balance - The balance of all posted and unposted documents for the creditor (supplier / vendor). 
3. Available - The available balance is calculated as the Credit limit minus the Current balance. When processing documents, and the credit limit is exceeded, a warning message will be displayed. 
4. Credit limit - The credit limit as entered for the creditor (supplier / vendor) on the Accounting information tab.
5. Std disc% - Standard discount percentage is only applicable to debtor (customer / client) accounts.

4. Click on the OK button. 

5. Click on the Yes button to print the order.  

An example of the printed purchase, is as follows: